For programs switching case trackers
Switch trackers. Keep every case.
Upload the exports you already have. Every case, approval and count comes with them.
Import into Class of 2026 · Step 2 of 3
Match your columns
3 files, 425 cases. Each of your columns is shown with an example from your records and where it will go.
We recognised this layout. Every column is already matched. Check it over and carry on.
| Your column | Example | Goes to |
|---|---|---|
| Case # | 1 | Don't import |
| Date | 01/12/2026 | Case date |
| Surgery | Laparoscopic Cholecystectomy | Procedure |
| Specialty | General Surgery | Specialty |
| Role | First Scrub | Scrub role |
| Approved | Yes | Approved by instructor |
| History | Created by Jordan Miles on Jan 12 | History |
20 files at onceExcel or CSV, one per student or one for the class.
Approvals come tooEvery case keeps who signed it off, and when.
Run both side by sideImport again any time. Only new cases come in.
The moment it lands
Already counted toward AST, NCCT, CC4SA.
Each student's record arrives scored against your standard, with anything still unapproved waiting for you.
Class of 2026 · AST
Jordan Miles
162 of 120 cases approved. 9 cases are waiting on you.
AST requirements
Total Cases162 / 120 +7 pending
General Surgery55 / 30 +1 pending
General, First Scrub39 / 20 +1 pending
Specialty107 / 90 +6 pending
Specialty, First Scrub83 / 60 +5 pending
Latest cases
Sep 13
Hysterectomy, LaparoscopicFirst Scrub
Waiting Sep 12
Total Knee ArthroplastyFirst Scrub
Waiting Sep 11
Carpal Tunnel ReleaseFirst Scrub · Carried over, approved by A. Reyes
Sep 9
CystoscopySecond Scrub · Carried over, approved by A. Reyes
After the move
What changes for your students.
- Preceptor sign-off
- Before: A paper sheet, photographed
- Now: A code the preceptor scans
- Logging a case
- Before: A website
- Now: The app, or the website
- Clinical hours
- Before: A basic timecard
- Now: Clock-in checked against the site
- Cost to students
- Before: A fee per student
- Now: Free, with discounted Pro licences
Lab skills check-offs are the one thing we don't do yet. They're coming.
Bring your exports to a call.
We set your program up with you and move your records across while you watch.